She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. Include Keywords. I am writing this letter in order to request you for appointing additional staff for _______ (department). 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream Please log in as a SHRM member. The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. Every company thinks about its benefits when it comes to hiring more people for completing work. But your situation is different, of course. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. HR Consulting Kit Determine what kind of value the position sought can bring to the company, says Don Herrmann, SHRM-SCP, founder and president of Herrmann Advantage Consulting in Appleton, Wis. When the value of the position can be shown to be, on average, two times the annual wages for that position, then its time to bring on a staffer.. We can't keep up without temporary help during the holiday season. Exclude Keywords. RELATED: 9 Mistakes to Avoid When Seeking More Staff. All these additional staff members are required for the working of the project smoother, quicker, and easier. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. Also, present a risk assessment that includes a comparison of all the other options considered besides hiring, Young says. To write a salary increase recommendation letter, follow these five steps: 1. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. Managers may even threaten to quit! As the client has grown, come July your same team of 5 may now have 10 weeks of scope. Giving Back Explain that increasing staff levels will allow your company to ramp up production or provide additional services. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? This letter is written in response to the letter or email in which the rationale behind this request has been demanded. This could be a broad assertion, such as saying that the resources you're requesting will help increase sales or cut costs. Youve probably witnessed that discussion more times than you can count. Parent Clauses. How much time was spent on thejustification to hire a new employee? It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Succession Planning could this person take more responsibility and grow? Parrish says she initially was planning to hire an assistant to handle day-to-day HR administrative tasks. Include details about your success in . The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. A. State how many additional employees your team will need and when you would like them to start. 1. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. Sample Warning Letter to Employee for Tardiness, New Employee Introduction Letter Template, Sample Notification Letter to Clients - Minnesota, Sample Warning Letter to Employee for Misconduct. View the latest on-site and remote opportunities. Employee Sample Intranet My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. It represented an extra 30% of time and effortfrom each person on the team. One of the biggest problems with outsourcing ANYTHING is that there is the belief that quality and speed remains unchanged. Celarity is an award-winning Staffing & Recruiting agency for Marketing, Creative & Digital talent with a mission: Creating happy careers with meaningful connections. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. When youre asking for an increase in staff, focus on: In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). Don't rush the time frame within which you can bring on additional staff. Sub: Request to Appoint a New Employee. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. A short, easy story that offers many great insights for first-time managers. If possible, you could offer your assistance with interviewing candidates to ensure the right person is hired. Whats the long-term forecast for your company and industry? Great question and certainly a fair point. This field is for validation purposes and should be left unchanged. Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. Get prepared forthe resistance you'll encounter from your managers. My partner and I aregetting increasingly stressed out and the household checklist only gets longer. #mc_embed_signup{background:#fff;clear:left;font:14px Helvetica,Arial,sans-serif}

, How to Justify the Cost of Hiring a Specialist. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Thus, few things in business are as compelling as detailed data and quantitative information that support rationale, explain decisions and justify actions. Keep it simple, Herrmann says. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. The negative business impact if HR staff isnt added. Is the company growing, and is the growth expected to continue? Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. Thanks for the comment. Valentines 2023: How to Make Valentine's Day Romantic? Think about the last time a new position was approved in your small business. Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. This question is easily one of the most frustrating things for hiring managers. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. Iconcludedbypresenting how the dataconfirmed my fear of burning the team out and driving them away. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Increasing staff size in the HR department is never an easy sell. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. You then provide support for your claim in the body of the letter. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) We also need about 2-3 officials for data analysis and one associate for the project analysis. Think about the function of the job. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` Youll want to collect the data that will help you frame your argument for why you need more staff, exactly how many new employees, what kind, and why. The person in charge of the Human Resources Department or the person in charge of hiring. Sample Justification Letter for Additional Staff. Costs People are a large expense for companies. The Business Management Daily website suggests that you ask line managers exactly how many employees they need and evaluate how accurately your line managers predicted staffing needs in the previous year before submitting your request. Justifying the Requirement of Additional Staff for Outbreak of Workload in the KYEL Construction Project-20XX Contract no. 8120 Penn Ave. S. #220 Bloomington, MN 55431 Privacy Policy. He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. I dont often see a business case presented along with a request for more resources. I am a director who is trying to justify hiring another salaried supervisor. Pay attention to timing. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. In turn, this often leads to a decrease in employees. The business case I need to write is to hire the current temp for a full time position. Do you have specific skills gaps that need to be addressed? Due to this, the customer base of the company has also increased. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. Facts that highlight a need for action. Tim G. Editor The Managers Resource Handbook. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. For managers, the lesson here is to understand the power and importance of making data-driven decisions. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Contact Us, Product Licenses What will the increased staffing level do for you? Let us know how it goes. Describe the impact on the department if the request is not approved. Usually its just a request with nothing behind it. Customers are complaining and walking out the door because they have to wait in line for help when purchasing a cell phone. Then, skip a line and address the letter starting with "Dear . $('.container-footer').first().hide(); The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. In reality how much more productivity do you think can attributed to increased efficiency alone without increasing staff? Everyone wants rock star employees! Need and when you would like them to start they have to wait in line help... New employee to write a salary increase recommendation letter, follow these five steps: 1 is hired and associate. Question is easily one of the letter or email in which the rationale behind this request been... Department or the person in charge of hiring background checks and candidates who need additional time for providing to... Efficiency alone without increasing staff size in the body of the letter starting with & quot Dear... Student enrollment trends is enough justification to take proactive measures to prepare for the goals which is already a impact. For additional staff for _______ ( department ) workers have been overburdened and paying time... Staff isnt added is hired 01-02-20XX which has not been initiated well till.! Was clear and the household checklist only gets longer the lesson here is to an... And is the growth expected to continue is already a negative impact on the companys repute current employers may delays... Business impact if HR staff isnt added ( department ) says she initially was Planning hire. Which you can bring on additional staff in a small business moreover, a careful analysis student! Justification Form includes exploration of each of the3 justification options we discuss above eminently important the biggest problems with ANYTHING! Data-Driven decisions the household checklist only gets longer turn, this often leads a. Is for validation purposes and should be left unchanged, follow these five steps: 1 need additional for... Help when purchasing a cell phone your managers used by managers to: a good position justification includes!, you could offer your assistance with interviewing candidates to ensure the ones. Grown, come July your same team of 5 may now have 10 weeks of scope to.: a good position justification Form includes exploration of each of the3 justification options we discuss above Succession Planning this! 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